Rules and Regulations

The El Paso Independent School District (“District”), agrees to let individuals, groups, or organizations ("Responsible Party" or "Lessee") use specific facilities on District properties upon approval from the District and subject to the following conditions:

That the Lessee pays the amounts quoted by the District for the facilities and personnel according to the payment terms specified in the Facility Use Agreement.
That the Lessee will use the facility only for the purposes consistent with law, as described in the Facility Use Agreement.
That, upon completion of this use, the Lessee will be responsible for restoring the facility to the condition observable prior to this use.
That the District may cancel a scheduled non-school use if an unexpected conflict arises with a District activity.
That the District may revoke its permission to use the facility at any time it is determined that a group’s use damages or threatens to damage school property or violates Board policy and/or administrative regulations.
That the Lessee will not allow the possession or use of alcohol, firearms, or illegal drugs, or the use of tobacco products, on District property.
That the Lessee accepts full responsibility for protecting school property and equipment and assumes any and all liability for repairs or replacement or for any damage done to buildings, equipment, or other school property used by the Lessee.
That the Lessee also assumes full responsibility for the conduct of any and all persons using the facility during the rental.
That the Lessee agrees to assume all liability and hold harmless and indemnify the District, its Board members, employees, and agents from any and all liability arising out of the Lessee’s use of District facilities.
That the Lessee understands and accepts that the District’s insurance provides no coverage for the Lessee or any other user other than the District.
That the Lessee will exercise due diligence to not send employees or volunteers to work inside any District building(s) if they have a conviction or a history of deferred adjudication for any crime that may pose a serious potential risk of injury to students or other persons working in or visiting in the building(s). It is the Lessee’s responsibility to determine the best way to exercise that due diligence.
If applicable, the Lessee will furnish evidence of liability insurance coverage for the event and will name the District as an additional insured on the policy as specified by the District. (See GKD(EXHIBIT-B)
All payments must be made to the District business services department online -- via credit card, debit card, or ACH transfer -- or offline -- via cash, check, money order -- as allowed and agreed upon within the Facility Use Agreement. Payment of charges for the Permit Fee must be made immediately upon acceptance of the Facility Use Agreement. Payment of charges for an event date must be made at least ten days prior to the start of that event date, or immediately upon confirmation of that event date if confirmation takes place within the ten days preceding the start of that event date.